The City of Cambridge is committed to building and supporting a municipal workforce that reflects the diversity of the residents it serves. The Office of Equity and Inclusion (OEI), which guides, promotes and advances the City’s diversity, equity, inclusion, access and opportunity efforts, seeks a dynamic individual to provide day-to-day, high-level administrative and professional support to its Director for a variety of office functions and projects. The ideal candidate will perform administrative duties requiring a high degree of confidentiality, exceptional customer service, interpersonal and prioritizing skills, sound decision-making and problem-solving abilities. The successful candidate will also be required to demonstrate a commitment to helping the City achieve its diversity, equity, and inclusion (DEI) goals. The specific duties of the Project Assistant include but are not limited to the following:
- Greet, welcome, and assist City staff and others in an exceptionally professional and courteous manner;
- Responsible for OEI’s efficient and daily administrative operation, including maintaining Outlook calendars, scheduling, and organizing meetings, ordering supplies, handling incoming and outgoing email and postal communications, maintaining document filing, and performing other tasks as directed;
- Provide excellent customer service and serve as a resource for staff and residents;
- Compose correspondence and other documents from generalized instructions;
- Input information into a computer; conduct research and compile data as necessary;
- Help develop, implement, and provide support to OEI’s Director as directed and needed with ongoing DEI initiatives and programs including, but not limited to, scheduling workshops and trainings, setting up events, preparing and breaking down meeting spaces;
- Help with a wide variety of DEI projects and initiatives that involve event planning, management, organization, and coordination, including large staff meetings, events, and trainings
- Assist with outreach/recruitment efforts including recruitment campaigns for Police and Fire applicants.
- Represent OEI at both onsite and offsite events, and at times in the absence of its Director, when requested.
- Perform other duties as assigned by the Director or as situations or special projects dictate.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Bachelor’s degree in related field or equivalent combination of education, training, and/or experience;
- Minimum 2-3 years professional office experience providing complex administrative support;
- Exceptional office management and organizational skills;
- Ability to follow written and oral instructions accurately and completely;
- Experience managing and coordinating project responsibilities; ability to maintain and compile accurate and detailed records and reports; strong attention to detail, particularly in preparation of written reports;
- Excellent oral and written communication skills; ability to proofread typed material for grammatical and spelling errors, as well as completeness;
- Demonstrated proficiency with MS Office Suite (primarily Outlook, Word, and Excel);
- Ability to multi-task while remaining organized, and taking initiative in anticipating, starting, and completing tasks;
- Ability to work professionally, accurately, and efficiently with minimal direction and in a timely fashion;
- Excellent interpersonal and customer service skills are essential, including the ability to maintain tactfulness, composure, confidentiality, and discretion in interactions with people of diverse backgrounds;
- Ability to work proactively, collaboratively, productively, and seamlessly with other City staff;
- Ability to demonstrate maturity, sensitivity, a proactive approach to problem solving and objective decision-making skills, and to exercise sound and proper judgment;
- Evidence of a basic understanding of issues related to racial, religious, cultural, socioeconomic status, gender expression, and sexual orientation; evidence of basic knowledge, skills, awareness of, and commitment to, contemporary issues of social justice, diversity, and access.
- The City of Cambridge’s workforce, like the community it serves, is diverse, and candidates must demonstrate the knowledge and the ability to work effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.
- Administrative experience in diversity and inclusion work and inter-group relations.
- Experience working in the public sector and knowledge of the Cambridge community a plus.
HOURS PER WEEK: 25 hours per week; includes evening meetings
RATE: $20.96 – $26.05/hour + excellent benefits
SUMMARY OF BENEFITS:
Competitive benefits package including health insurance, dental + vision benefits; retirement plan; paid time off; City Employee Commuter Benefits (T-Pass reimbursement Bluebikes membership, EZRide Shuttle membership)
APPLICATION PROCEDURE: Submit your resume and cover letter via email to: firstname.lastname@example.org or to the Personnel Department, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312. Resume and cover letter requested 8/12/21. Position will remain open until filled. We are an AA/EEO Employer.